Main Street Ballroom - For our Clients - Fetewell Celebration Spaces

Welcome to main street ballroom

For Our Clients

CONGRATULATIONS ON SETTING YOUR EVENT DATE AND FINDING YOUR VENUE!

WE CAN’T WAIT TO CELEBRATE WITH YOU. SO, NOW WHAT?

PLANNING

WHAT'S NEXT?

WHAT'S A VENUE MANAGER?

The next time you will hear from us will be about 90 days before your event date, when you will receive your final invoice for your venue rental fee

At that time our logistics manager will check in with you to collect more details about your event, book your rehearsal day/time (if applicable) and to be your point of contact for any questions you have as you get closer to your event date

We will ask for your floorplan, and we recommend using AllSeated to create your ceremony, cocktail hour and reception layouts. Just search for Main Street Ballroom to load a to-scale model of our venue and start playing! If we have your floorplan, then our staff can setup our tables and chairs for you.

Need to see the venue in person again? You can also book an existing client/vendor walkthrough to do walkthroughs with your vendors. We strongly recommend doing a walkthrough with your caterer around the 30 day mark, which is also a great time to check in on what furniture pieces we have for you to use and finalize your plan with your vendors

Please see your contract for decor restrictions and guidelines

The venue manager represents the venue and is in charge of making sure the facilities are operating smoothly. That includes opening and closing the venue, keeping an eye on the AC, keeping bathrooms clean during your event, setting up and breaking down our house furniture and making sure guests and vendors are using the venue safely. To clarify, they are not a wedding planner or coordinator and will not be keeping an eye on your timeline or event flow.

We will always do what we can to help you if anything fell through the cracks in the planning process (something always does!) but our first duty is to the venue and the safety of the guests. If there is a drink spilled on the floor, for example, they would focus on that as their first priority.

book a

walkthrough

CONTRACT HIGHLIGHTS

- HAVE A PLAN FOR YOUR TRASH. VENUE DOES NOT PROVIDE TRASH CANS OR DUMPSTERS.

- everything must be out of the venue by the end of your rental window before overage charges occur.

- WE DO NOT PROVIDE PLANNING SERVICES. PLEASE READ MORE ABOUT THE ROLE OF OUR VENUE MANAGER

- THE BAR MUST CLOSE 1 HOUR BEFORE THE END OF YOUR EVENT, NOT THE END OF YOUR RENTAL WINDOW. IF YOUR GUESTS LEAVE AT 11PM, THEN THE BAR WOULD NEED TO CLOSE AT 10PM.

- OUR TEAM WILL SET UP YOUR FLOORPLAN. CHAIR AND/OR TABLE SETUP BEGINS AT THE START OF YOUR RENTAL WINDOW AND WILL NOT BE COMPLETE PRIOR TO YOUR ARRIVAL.

SHOP LOCAL

We'd love you to shop locally and include our neighbors like Manor Hill Tavern, Phoenix on Upper Main and La Palapa in your rehearsal dinner or after-party plans. You can also purchase your alcohol from our friends up the street at The Wine Bin. Main Street Ballroom customers receive special pricing, free delivery, event day restocking and free returns. Email Dave at The Wine Bin for more information.

catering requirements

Requirements

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Trash

Alcohol

Food

• Caterer, third-party service or client must provide trash cans/liners and take trash offsite. Venue does not provide trash services

• No dumpster access

• $1M host liquor liability insurance

• Served by a TIPS/TAMS/Certified Bartender

• Clients may self-insure

• No self-serve alcohol

• We welcome all state licensed and insured ($1M general liability) caterers.

• Caterer must stay to end of event

• Caterer must flip the room

• Events booked <30 days in advance must use a short list caterer

Bonus Extras - inventory

For your ceremony

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Podium (clear acrylic with steel accents); the podium is 18.5” wide and 44” tall

Bluetooth enabled Speaker

Wood Circle arch- discontinued

Wood Hexagon arch- 96" at widest part, 48" at top and base of hexagon, 79" tall

For a rainy or a chilly day

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2 - coat racks on wheels (with about 85 hangers)

Decorative Furniture

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Wood slab table is 22” wide and 71” long

4 - high back benches 31” wide and 62” tall (the back)

Architect’s wood table is 42” wide and 30” deep*

Bar: 7’ long and 2’ wide*

Mobile wood top (glazed black) bar: approx. 6' long by 2' wide

FYI: Permanent Bar Back in Annex (Black with glass doors, great for displays)*

Catering Furniture

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15 - 60 inch rounds

120 - white padded folding chairs

4 - 36 inch wood top industrial cocktail tables*

2 - 32 inch wood cocktail tables with crank*

5 - 6’ rectangle folding tables (30” wide - standard size)

5 - 8’ tables (30” wide - standard size)

To include with your decor

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1 metal easel (stand on the floor)

2 - black wall dividers: 4' wide by 5.5' high

1 - large framed mirror sign: Bring Your Own Chalk Marker

Some fyis

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FYI: Black metal stairs - would require 18’ garland (if decorated)

FYI: Gorgeous Barn doors are 8’ tall and 19’ wide

Main Street Ballroom

Floor Plan

If you are planning your event and need a little inspiration to get started, here are some sample layouts for our clients. We recommend using Allseated to create your custom floorplan!

Below is a plan of our electrical outlets.

Layout ideas

Layout Ideas for your ceremony

IF YOU ARE PLANNING YOUR EVENT AND NEED A LITTLE INSPIRATION TO GET STARTED, HERE ARE SOME SAMPLE LAYOUTS FOR OUR CLIENTS. WE RECOMMEND USING ALLSEATED TO CREATE YOUR CUSTOM FLOORPLAN!

Layout ideas for your reception

Get In Touch

LOCATIONS

ELLICOTT CITY

Fêtewell venues are historic buildings that we have renovated with care to create authentic and unique celebration spaces for clients throughout Maryland.

BALTIMORE

FREDERICK

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