Welcome to haven street ballroom

For Our Clients

CONGRATULATIONS ON SETTING YOUR EVENT DATE AND FINDING YOUR VENUE!

WE CAN’T WAIT TO CELEBRATE WITH YOU. SO, NOW WHAT?

PLANNING

WHAT'S NEXT?

WHAT'S A VENUE MANAGER?

BOOK A

WALKTHROUGH

  • The next time you will hear from us will be about 90 days before your event date, when you will receive your final invoice for your venue rental fee
  • At that time our logistics manager will check in with you to collect more details about your event, book your rehearsal day/time (if applicable) and to be your point of contact for any questions you have as you get closer to your event date
  • We will ask for your floorplan, and we recommend using AllSeated to create your ceremony, cocktail hour and reception layouts. Just search for Haven Street Ballroom to load a to-scale model of our venue and start playing! If we have your floorplan, then our staff can setup our tables and chairs for you.
  • Need to see the venue in person again? You can also book an existing client/vendor tour to do walkthroughs with your vendors. We strongly recommend doing a walkthrough with your caterer around the 30 day mark, which is also a great time to check in on what furniture pieces we have for you to use and finalize your plan with your vendors
  • Please see your contract for decor restrictions and guidelines
  • The venue manager represents the venue and is in charge of making sure the facilities are operating smoothly. That includes opening and closing the venue, keeping an eye on the AC, keeping bathrooms clean during your event, setting up and breaking down our house furniture and making sure guests and vendors are using the venue safely. To clarify, they are not a wedding planner or coordinator and will not be keeping an eye on your timeline or event flow.

    We will always do what we can to help you if anything fell through the cracks in the planning process (something always does!) but our first duty is to the venue and the safety of the guests. If there is a drink spilled on the floor, for example, they would focus on that as their first priority.

    CONTRACT HIGHLIGHTS

    - HAVE A PLAN FOR YOUR TRASH. VENUE DOES NOT PROVIDE TRASH CANS OR DUMPSTERS.

    - everything must be out of the venue by the end of your rental window before overage charges occur.

    - WE DO NOT PROVIDE PLANNING SERVICES. PLEASE READ MORE ABOUT THE ROLE OF OUR VENUE MANAGER

    - THE BAR MUST CLOSE 1 HOUR BEFORE THE END OF YOUR EVENT, NOT THE END OF YOUR RENTAL WINDOW. IF YOUR GUESTS LEAVE AT 11PM, THEN THE BAR WOULD NEED TO CLOSE AT 10PM.

    - OUR TEAM WILL SET UP YOUR FLOORPLAN. CHAIR AND/OR TABLE SETUP BEGINS AT THE START OF YOUR RENTAL WINDOW AND WILL NOT BE COMPLETE PRIOR TO YOUR ARRIVAL.

    catering requirements

    important information

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    trash

    alcohol

    licensing & insurance

    load in & out

    If you are serving alcohol, we will need a Host Liquor Liability policy for this as well. Usually, the caterer or bartending company you are hiring will have this. If not, then you can purchase this single day policy yourself. Remember we don’t allow self-serve (all alcohol must be served by a TIPS or TAMS certified bartender who is not a guest- no friends please!) Please see your contract for insurance limit requirements.

    For loading in/out, it is highly recommended to use the rear loading dock.

    The front loading dock/handicap ramp can be used only when our neighbor, Monument City Brewing Company is CLOSED. For your reference, here is a link to their hours of operation but please confirm these hours with them as there could be a possibility they will be open for a special event too.

    Please be reminded that HSB does not supply trash bins or bags. Please let us know who will be removing all event trash from the venue. Usually this is the caterer, so please acknowledge that you have communicated with your caterer that they are responsible for removing all event trash from the venue. Please note that there is no dumpster access on-site.

    We welcome all licensed and insured caterers. Please be reminded all caterers must be licensed in the state in which they do business and provide a Certificate of Insurance (COI). At the 90 day mark we will ask for the name of the catering company you have chosen, your point of contact and his/her/their email address so that we may reach out to him/her/them for the required documents. Please see your contract for insurance limit requirements.

    reminder: We recommend purchasing event cancellation insurance. many clients use Wed Safe and Event Helper.

    reminder:

    Vendors are NOT PERMITTED to load in/out using the front steps leading into the ballroom.

    reminder: bar must close 1 hour before event end time

    Requirements

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    Trash

    Alcohol

    Food

    • Caterer, third-party service or client must provide trash cans/liners and take trash offsite. Venue does not provide trash services

    • No dumpster access

    • $1M host liquor liability insurance

    • Served by a TIPS/TAMS/Certified Bartender

    • Clients may self-insure

    • No self-serve alcohol

    • We welcome all state licensed and insured ($1M general liability) caterers.

    • Caterer must stay to end of event

    • Small celebrations may have food prepared by a licensed restaurant or grocery store and clients may self-insure

    • Caterer must flip the room

    • Events booked <30 days in advance must use a short list caterer

    new! rental service

    start an order

    catalog

    complimentary in-house furnishings

    For your ceremony

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    Gold Circle Arch

    Bluetooth enabled Speaker

    Please note: Due to the acoustics of the venue, it is strongly recommended for your officiant to use and wear a microphone provided by your DJ

    For a rainy or a chilly day

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    2 - rolling coat racks (approx. 100 hangers)

    PARKING OR EXTRA CATERING SPACE MANAGEMENT

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    5 - stanchions (each with a 6ft cord that retracts/pulls)

    Catering Furniture

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  • 15 - 60” rounds
  • 120 - folded white padded chairs
  • 4 - white metal cocktail tables; dimensions:  27.75L x 27.75W x 40H inches*
  • 2 - wood top cocktail tables; dimensions: 23.75L x 23.75W x 36H inches; adjustable height - 43” max
  • 2 - 8’ tables
  • 2 - 6’ tables
  • 8’ custom wood top bar on wheels
  • To include with your decor

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  • 1 - metal easel
  • 4 x 10’ tall mobile walls
  • Lounge seating area
  • Haven Street Ballroom

    Floor Plan

    With more than 7,500 square feet of space, Haven Street Ballroom can comfortably accommodate 240 people. All of our catering space, restrooms, offices and dressing suite are at the rear of the building, leaving tons of open space to celebrate! For an interactive floorplan with dimensions, please search for Haven Street Ballroom on Allseated.com.

    Layout ideas

    Layout Ideas for your ceremony

    IF YOU ARE PLANNING YOUR EVENT AND NEED A LITTLE INSPIRATION TO GET STARTED, HERE ARE SOME SAMPLE LAYOUTS FOR OUR CLIENTS. WE RECOMMEND USING ALLSEATED TO CREATE YOUR CUSTOM FLOORPLAN!

    Layout ideas for your reception

    Get In Touch

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    Fêtewell venues are historic buildings that we have renovated with care to create authentic and unique celebration spaces for clients throughout Maryland.

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