Welcome to main street ballroom
For Our Clients
CONGRATULATIONS ON SETTING YOUR EVENT DATE AND FINDING YOUR VENUE!
WE CANâT WAIT TO CELEBRATE WITH YOU. SO, NOW WHAT?
PLANNING
WHAT'S NEXT?
WHAT'S A VENUE MANAGER?
The venue manager represents the venue and is in charge of making sure the facilities are operating smoothly. That includes opening and closing the venue, keeping an eye on the AC, keeping bathrooms clean during your event, setting up and breaking down our house furniture and making sure guests and vendors are using the venue safely. To clarify, they are not a wedding planner or coordinator and will not be keeping an eye on your timeline or event flow.
We will always do what we can to help you if anything fell through the cracks in the planning process (something always does!) but our first duty is to the venue and the safety of the guests. If there is a drink spilled on the floor, for example, they would focus on that as their first priority.
CONTRACT HIGHLIGHTS
- HAVE A PLAN FOR YOUR TRASH. VENUE DOES NOT PROVIDE TRASH CANS OR DUMPSTERS.
- everything must be out of the venue by the end of your rental window before overage charges occur.
- WE DO NOT PROVIDE PLANNING SERVICES. PLEASE READ MORE ABOUT THE ROLE OF OUR VENUE MANAGER
- THE BAR MUST CLOSE 1 HOUR BEFORE THE END OF YOUR EVENT, NOT THE END OF YOUR RENTAL WINDOW. IF YOUR GUESTS LEAVE AT 11PM, THEN THE BAR WOULD NEED TO CLOSE AT 10PM.
- OUR TEAM WILL SET UP YOUR FLOORPLAN. CHAIR AND/OR TABLE SETUP BEGINS AT THE START OF YOUR RENTAL WINDOW AND WILL NOT BE COMPLETE PRIOR TO YOUR ARRIVAL.
SHOP LOCAL
important information
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trash
alcohol
licensing & insurance
Please be reminded that MSB does not supply trash bins or bags. Please let us know who will be removing all event trash from the venue. Usually this is the caterer, so we will ask you to acknowledge that you have communicated with your caterer that they are responsible for removing all event trash from the venue and that they (and any other vendor you will be hiring) are not permitted to use the dumpsters near the venue as those do not belong to Main Street Ballroom.
If you are serving alcohol, we will need a Host Liquor Liability policy for this as well. Usually, the caterer or bartending company you are hiring will have this. If not, then you can purchase this single day policy yourself. Remember we donât allow self-serve (all alcohol must be served by a TIPS or TAMS certified bartender who is not a guest of the wedding- no friends please!) Please see your contract for insurance limit requirements.
We welcome all licensed and insured caterers. Please be reminded all caterers must be licensed in the state in which they do business and provide a Certificate of Insurance (COI). At the 90 day mark we will ask for the name of the catering company you have chosen, your point of contact and his/her/their email address so that we may reach out to him/her/them for the required documents. Please see your contract for insurance limit requirements.
Please make sure you pass along the catering requirement addendum on the last page of your contract to your caterer or any prospective caterer so they know if they can meet the guidelines we require for them to work at Main Street Ballroom.
reminder: make sure you hire a staffing service if purchasing food from a restaurant
reminder: bar must close 1 hour before event end time
reminder: We recommend purchasing event cancellation insurance. many clients use Wed Safe and Event Helper.
Requirements
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Trash
Alcohol
Food
âą Caterer, third-party service or client must provide trash cans/liners and take trash offsite. Venue does not provide trash services
âą No dumpster access
âą $1M host liquor liability insurance
âą Served by a TIPS/TAMS/Certified Bartender
âą Clients may self-insure
âą No self-serve alcohol
âą We welcome all state licensed and insured ($1M general liability) caterers.
âą Caterer must stay to end of event
âą Caterer must flip the room
âą Events booked <30 days in advance must use a short list caterer
Bonus Extras - inventory
For your ceremony
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For a rainy or a chilly day
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2 - coat racks on wheels (with about 85 hangers)
Decorative Furniture
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Catering Furniture
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To include with your decor
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Some fyis
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Main Street Ballroom
Floor Plan
If you are planning your event and need a little inspiration to get started, here are some sample layouts for our clients. We recommend using Allseated to create your custom floorplan!
Below is a plan of our electrical outlets.
Layout ideas
Layout Ideas for your ceremony
IF YOU ARE PLANNING YOUR EVENT AND NEED A LITTLE INSPIRATION TO GET STARTED, HERE ARE SOME SAMPLE LAYOUTS FOR OUR CLIENTS. WE RECOMMEND USING ALLSEATED TO CREATE YOUR CUSTOM FLOORPLAN!
Layout ideas for your reception